BBQ RSVP
Each guest orders off the grill, so you buy the right number of burgers and veggie patties.
What's inside
A yes asks how many are coming, then each person's name and grill order one by one; anyone coming can offer a side, dessert or drinks.
- 1Your name
- 2Coming to the BBQ?Yes, we're inCan't make it
- 3How many of you are coming?Only if “Coming to the BBQ?” is Yes, we're in
- 4Who's eatingAsked for each plateOnly if “Coming to the BBQ?” is Yes, we're in
- 5From the grillBurgerChickenVeggie pattyHot dogAsked for each plateOnly if “Coming to the BBQ?” is Yes, we're in
- 6Bringing something?A sideDessertDrinksJust our appetiteOnly if “Coming to the BBQ?” is Yes, we're in
Buying for the grill
Send the link two weeks out and again three days before. Summer weekends fill fast, and the second nudge catches the late repliers.
Shop from the grill counts, plus about 10 percent for seconds and surprise guests. Ten burgers ordered means eleven or twelve patties.
Veggie patties cook faster and stick more. Grill them first, on a clean section or on foil, before the meat goes on.
The bring question covers what the grill doesn't. If replies show five desserts and no sides, message two of the dessert guests and ask for a salad instead.
BBQ RSVP questions
Why ask per person instead of per family?
A family of four might want two burgers, a hot dog and a veggie patty. One answer per family would hide that, and you'd buy four of the same. The form asks for each name with its own order, so you can also call out plates by name as food comes off the grill. Up to eight plates fit in one reply.
Can I change the menu?
Yes. Rename the options to what you grill: ribs, sausages, corn or halloumi. Keep it to four or five choices so the shopping list stays short. Settle the menu before you share the link, so every reply picks from the same list. Your results then count each choice, which turns straight into your order at the butcher.
What about kids?
Count them in the number like everyone else, and they get their own grill order. A hot dog or a plain burger option covers most kids. Ask parents to type the child's age after the name, like Mia 6, so you know how many small buns to buy. Toddlers who only pick at a parent's plate can be left out of the count.
- Brunch party RSVPGuests pick their eggs and drink ahead, so you cook once instead of taking orders at the stove.
- Housewarming RSVPKnow who's dropping by and when, who's driving, and who will help hang the pictures.
- Holiday potluck RSVPGuests reply, pick a course and name their dish, so the table plans itself.
- Dinner party RSVPKnow who is coming, what they don't eat and who brings a guest before you plan the menu.
- Graduation party RSVPCount party guests and ceremony seats in one reply, and collect advice for the graduate.
- Anniversary party RSVPGuests reply with a headcount and a memory of the couple that ends up in the toast.
- Retirement party RSVPColleagues reply, offer a short speech and write a line for the memory book, coming or not.
- Going-away party RSVPFriends reply and leave a way to stay in touch, so the person leaving takes everyone's details along.
- Murder mystery party sign-upGuests claim a character, each one only once, and leave an email for their secret clues.
- Prom group sign-upYour prom group signs up with dates, limo seats, dinner orders and a parent's phone in one reply.
- Cocktail party RSVPGuests reply, name their plus-one and vote on the signature drink, so the bar matches the crowd.
- Boat party RSVPThe boat has a fixed number of seats, and the form closes itself once they're taken.
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