Reunion RSVP
Collect replies for a class or family reunion and an up-to-date contact list at the same time.
What's inside
A yes or maybe asks for a headcount; a no asks whether they'd like to hear about the next one. Everyone leaves a current email, so the list is fresh whatever they answer.
- 1Your name
- 2Your name back then, if different
- 3Will you be there?YesMaybeI can't make it
- 4How many of you, you included?Only if “Will you be there?” is Yes or Maybe
- 5Want to hear about the next one?Yes, keep me postedNo, thanksOnly if “Will you be there?” is I can't make it
- 6Your email now
- 7Phone
- 8Where do you live these days?
- 9What have you been up to, <bdi>[Your name]</bdi>?
Finding everyone again
Old email addresses bounce and phone numbers change. Share the link wherever your group still talks: the class group chat, a family thread, a social post, and ask people to forward it.
The name-back-then question matters for class reunions. People who changed their name are easy to miss on a list; with both names, you can tick everyone off against the old roster.
Send it two to three months ahead. Reunions draw people from far away, and a maybe today is often a yes once travel is booked.
Keep the export after the event: it is your contact list for the next one. For a single class or a workshop instead of a reunion, the registration form asks the right things.
Reunion RSVP questions
Why ask for an email from people who can't come?
Because the contact list is half the point. Someone who misses this reunion is the first person to invite to the next one, and the next one is easier with a list that works. A no is also asked whether to hear about the next one, so you know who wants updates. Leave the no thanks answers off your next mailing.
Does it work for a family reunion?
Yes. Change the title and intro, and rename or delete the name-back-then question. The headcount works for families with children too. Each reply counts up to four people, so raise that limit if whole households answer together. Change the city question to which branch of the family, and you know who to seat together.
Can I share the replies with the organizing group?
Yes. Export the replies as a CSV file and send it to the group, as often as you like. Each export has every reply up to that moment, with one column per question. Pick one person to send it each Friday, so nobody works from an old copy. Remove phone numbers before posting a list in a class chat, since people shared them with you.
- Family reunion registrationEach household registers everyone coming, with a shirt size per person for the reunion order.
- Workshop registrationTake sign-ups for a class with sessions, experience levels and access needs, in one short form.
- Supper club sign-upGuests book one of twelve chairs and say what they don't eat, until the table is full.
- Find a date pollEveryone ticks the dates that work, and the date with the most ticks wins.
- Creator meetup RSVPCreators share their handle and niche, and you pair people who should meet before they arrive.
- Craft night sign-upCrafters say what they're making and which nights they'll come, so you set the room right.
- Speed dating sign-upSingles sign up for the right round, and each side caps itself so every round stays balanced.
- Carpool sign-upDrivers offer free seats and riders say where they start, so nobody's left at the station.
- Language exchange sign-upPeople say what they speak and what they're learning, and you pair them at tables before they arrive.
- See all
